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Summary

Summary

Education: Children in Entertainment & employment (CiEE) – Implementation Package

Interested in the implementation of the Children in Entertainment and Employment modules? Fill out this training request form.

Session 1: Understand Current Business Processes, Demonstrate Functionality, Agree Configuration Requirements and Plan Implementation

Key Prerequisites

  • Implementation plan will have been discussed and estimated dates agreed with MRI Education Project Coordinator prior to this session
  • Access to the software the LA are currently using for processing Children in Entertainment & Employment data and/or a copy of LA current employment and entertainment policy

Objectives

  • You will work with a CiEE knowledge specialist to understand the business requirements for both Child Employment and Children within the Entertainment business within the LA.
  • They will review your business processes and make recommendations to encourage best practice and realise efficiency savings.
  • Demonstration of MRI Education Children in Entertainment Employment Module functionality (CiEE)
  • Agree requirements for CiEE Module configuration (as far as possible)
  • Agree LA roles and responsibilities for administration of the CiEE Module and processing incoming data
  • Agree implementation plan

Audience

  • MRI Education Co-ordinator(s), Data Team representative, ICT representative and MRI Education Lead CiEE Users (with detailed knowledge of processes and system use).

Standard Agenda

  • Demonstration of MRI Education Children in Entertainment & Employment Module functionality (CiEE)
  • MRI Education to share an implementation project plan including pre-requisites and a copy of the RAID log Confirm the implementation dates are suitable to meet the project requirements.

Outcomes

  • Key business users have a high-level understanding of how the CiEE Module will be implemented
  • All stakeholders have a shared understanding of the project scope and timescales
  • All stakeholders have a shared understanding of the resource requirements from themselves and their teams
  • CiEE Module configuration requirements are broadly agreed
  • Project RAID log provided following session to document Risks, Actions, Issues and Decisions impacting on the success of the project

Session 2 : Configuration of CiEE Module on ‘TEST’ dataset & readiness for UAT

Key Prerequisites

  • Session 1 completed
  • Outstanding configuration requirements documented (to be supplied to the Knowledge Specialist at prior to or at the beginning of the session)
  • Remote access to v3 Client, v4 Client, v4 Online with a System Administration Account with system administration permissions in ‘TEST’ environment (ideally, a recent copy from LIVE dataset)
  • The version of MRI Education must comply with the current MRI Education support policy (Current release or -1) and processes running and installed on the ‘TEST’ Instance including Technical Install of Web Server components
  • V4 CiEE Module license keys have been installed and any IIS Reset function on the Application Server has been applied accordingly Local Authority to identify the delegates and inform them of the task detail

    Objectives

  • A CIEE knowledge specialist will work with you to build a CiEE database in your TEST environment, with relevant permissions for TEST Users and Training delegates in order to carry out appropriate training in Session 3.

Audience

  • MRI Education Co-ordinator(s), and Lead CiEE Users (with detailed knowledge of processes and system use) – or access to if queries arise

Standard Agenda

  • Create CiEE Module in TEST environment with examples of data required for User Training purposes Set up users for training session with correct permissions [including the web cache user - N.B. If not already set-up for previous v4 Online Modules
  • Embed Workpermit / and or MRI Education template reports for Training
  • Setup / Identify scenerio data to use within training

Outcomes

  • CIEE v4 module has been set-up in your ‘TEST’ environment.
  • Users are set up with the correct permissions required for training purposes in TEST
  • The CiEE team representatives will be able to carry out basic user testing on recording appropriate details and eventually issuing any Employment and Entertainment licences
  • The local authority will have the confidence that the new solution produces the correct results and have a prepared a dataset for training at the end of this session.
  • Key CiEE Module Portal setup is captured and documented on the RAID log

Session 3 : v4 CiEE Module User Training

Key Prerequisites

  • Session 2 completed
  • Access to v4 Client, v4 Online with a System Administration Account with system administration permissions in ‘TEST’ environment
  • ‘TEST’ environment has not been over-written since Session 2

Objectives

  • In this session the CIEE knowledge specialist will train and assist you to test all business processes currently performed in the team’s current database in the v4 CiEE ‘TEST’ environment
  • ‘TEST’ is available for use by the team as a training environment for continued User Acceptance Testing.
  • Capture and document any configuration changes required
  • Further refine the business processes

Audience

  • MRI Education Co-ordinator(s) and CiEE business service User (maximum 8 delegates, further sessions can be purchased as repeats if required)

Training Topics

  • Employers – Employment Adding / Checking Employer details
  • Work Permits Creating an application for a Work Permit
    • Working Hours
    • Terms and Conditions
    • Work Permit Validation Rules
    • Revising Working Hours
    • Viewing School Attendance
    • Employers Linked Children
    • Issuing a Work Permit
  • Employers - Entertainment Adding / Checking Employer details
    • Adding Performance Groups
    • Types of Entertainment applications
    • Performance and Rehearsal Schedules
    • Linking a Chaperone
    • Licence Terms and Conditions
    • Generating a Performance Licence; Single and/or Multiple, Body of Person, Open
    • Updating Multiple applications by Batch Processing
  • Maintaining Chaperone details
    • Recording Checks, Interview & Referee details
    • Generating a Chaperone Licence
  • Manging & Generating Reports

Outcomes

  • The local authority will have the confidence that the new solution produces the correct results and have a prepared a dataset for training at the end of this session
  • Confirmation that configuration and permissions are suitable (any further configuration amendments to be sent to Project Coordinator before Session 4).

Session 4 : Configuration of CiEE Module on ‘LIVE’ dataset

Key Prerequisites

  • Session 3 completed
  • Outstanding configuration requirements documented (to be supplied to the Knowledge Specialist at prior to or at the beginning of the session)
  • User Acceptance Testing completed and requirements signed-off
  • Remote Access to the v3 Client, v4 Client, and v4 Online with a System Administration Account with system administration permissions in ‘LIVE’ environment (& 'TEST' if require to check previous settings)
  • The version of MRI Education must comply with the current MRI Education support policy (Current release or -1) and processes running and installed on the ‘LIVE’ Instance including Technical Install of Web Server components
  • V4 CiEE Module license keys have been installed and any IIS Reset function on the Application Server has been applied accordingly
  • LA to identify Work Permit / Entertainment licences/ reports used in existing database and who / how they are going to be modified for V4

Objectives

  • A CIEE knowledge specialist will work with you to build a CiEE database in your ‘LIVE’ environment, with relevant permissions for Users to complete the necessary processes

Audience

  • MRI Education Co-ordinator(s), and Lead CiEE Users (with detailed knowledge of processes and system use) – or access to if queries arise

Standard Agenda

  • Replicate ‘Test’ configuration in ‘Live’ environment taking into account any changes to the configuration on the RAID log following the User Training and any User Acceptance Testing done so far
  • Apply the relevant permissions to the group for the users to enable them to access the relevant areas in the ‘LIVE’ environment

Outcomes

  • CIEE v4 module has been set-up in your ‘LIVE’ environment
  • The local authority will have the confidence that the new solution will enable them to continue maintaining current applications, work permits and licences details for their children